New Check in Procedure for ECCC 2011


Following is from Conference Director Joe Kopena:

 

Folks,

This season we will be rolling out a much improved check-in protocol
that makes life easier for both riders and promoters, and does a much
better job at checking licenses and reg than the standard process.

The upshot: Riders who pre-register and have an annual license do not
need to check in.

Details follow.

[ Licenses ]

For the few teams that have not yet renewed their club license, doing
so is simply a matter of filling out and submitting this form:

http://www.usacycling.org/forms/collegiate/ClubAppAndCollEligibility.pdf

As always, riders may race on either annual licenses, or 1-day
licenses in the Men’s C, D, Women’s B, and both Intro fields.  Riders
are strongly recommended to get an annual license: It’ll save you a
time, and given that a collegiate annual is $30 and 1-days are $10 per
*day*, not per weekend, if you’re doing at least 3 days of racing you
should get an annual.  Riders interested in racing cyclocross this
fall are reminded that they will need a full license to do so (the
collegiate license is a free addition to that).

You can renew or buy annuals and 1-days at every race, but it is
strongly recommended you renew or buy annuals online via
usacycling.org and print out your Authorization to Ride from your
account.  Riders should try to do so by Thursday so that you’ll be in
the database update when we download it Friday morning.  Similarly,
riders should file any upgrade requests by Thursday afternoons.

[ Check-In ]

This is the process to follow at every race:

Pre-registered riders with annual licenses:
– Do not report to registration.
– At your first race, report directly to John Frey to complete a waiver
packet and get your season number.

Day-of-reg riders with annual licenses:
– Report to registration to pay for your race.
– At your first race, report directly to John Frey to complete a waiver
packet and get your season number.

Pre-reg riders needing a 1-day license:
– At each race, report to registration to purchase your 1-day license
($10) for each day of racing that weekend.
– Then report to John Frey and present the yellow copy of your 1-day
license form to receive a 1-day number.  This number is only good
for that day and cannot be used again!

Day-of-reg riders needing one-day license:
– At each race report to registration to purchase 1-day license ($10)
and pay entry fees for each day of racing that weekend.
– Then report to John Frey and present the yellow copy of your 1-day
license form to receive a 1-day number.  This number is only good
for that day and cannot be used again!

Season waivers are available on the calendar for riders with annual
licenses that wish to fill them out before getting to Rutgers:

http://collegiatecycling.org/eccc/wiki/index.php?n=Calendar.Current

[ Notes ]

We don’t believe riders are exploiting holes in the current, standard,
process and racing without licenses or registering, but note that with
this protocol it ends, now.  In particular:

– You cannot get a season number without an active license.  Riders
using 1-days will also not be able to reuse their 1-day number
because we will know exactly what 1-day numbers are currently valid.

– Promoters will be provided with a workbook that cross-references
results with registration, detecting any riders who have not paid.

If there are any questions, please get in touch.  Again, we strongly
encourage everyone to have your riders get annuals and pre-register,
as it’ll save you and the promoters a ton of time and hassle.

Thx!


– joe kopena
right here and now

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